Human Resources Specialist (Information Systems/Military)
Air National Guard Units — South Burlington, Vermont, United States
Job description
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a HR SPEC (INFORMATION SYSTEMS/MILITARY), Position Description Number T5858000 and is part of the 158th Force Support Flight Military Personnel of the Vermont Air National Guard.
Duties:
MAJOR DUTIES: 1. Serves as the primary point of contact to ensure the effective operation of satellite human resources interface with United States Air Force (USAF) servers and related human resources computers both hardware and software. Provides training on utilization of the different components of the Military Personnel Data System (MILPDS). Provides technical guidance regarding the overall scope of the MILPDS and interfacing systems to identify and solve personnel system related problems, which could inhibit or prevent a high state of readiness. Serves as the system manager for case management tracking systems. Responds to inquiries from all MAJCOM managers, base-level personnel system managers, and Defense Finance and Accounting System (DFAS) personnel. Plans, directs, controls all aspects of the various Personnel Data Systems (PDS). Manages, directs, and controls the operation of PDS to include the Military Personnel Data System (MilPDS), Virtual Personnel Center (vPC), Personnel Records Display Application (PRDA) Enterprise Output Manager(EOM) and others, and related systems interfaces. Provides technical support to include system security, user account management, user access and connectivity, and monitors application software releases. Provide management advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs. Analyzes agency procedures as they affect local automated and non-automated FSS processes and operations and recommends modifications to meet local requirements. Prepares, coordinates, and implements local procedures for system operations. Develops and analyzes management products to determine the adequacy and accuracy of the PDS database. Develops and implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs. Performs and manages TR analysis. Reports findings to the FSS Operations officer and/or Commander, FSS/MPS Superintendent and section chiefs and provides recommended management actions to correct negative trends. Develops local data products required for FSS work centers and develops products in response to requests from other base personnel. Validates requests for recurring products and designs them to meet user expectations within system limitations. Provide timely and accurate distribution of all PDS products. Identifies and corrects operational systems problems or coordinates with HQ Air Force Reserve Command, Network Operation Centers, AirForce Personnel Operations Agency, the Numbered Air Forces, and other appropriate agencies. Analyzes higher headquarters systems procedures and develops and implements local systems procedures. Directs and manages installation of equipment and software within the FSS required in support of PDS operations. 2. Serves as a system account manager. Provides PDS customers with technical assistance/training to current users of applicable systems. Promote the use of PDS by providing instructions to functional area users on automated applications and systems such as, but not limited to Military Personnel Data System (MILPDS), Oracle Business Intelligence Enterprise Edition (OBIEE), Command Human Resources Information Systems (CHRIS), Virtual Military personnel Flight Suite of Applications(vMPF), Personnel Records Display Application (PRDA), Retrieval Access Website (RAW), and myFSS. Supports users by approving requests for higher level access, such as Commander, MPF, and MAJCOM level when authorized. Directs members to the appropriate command level when access requests cannot be approved based on applicable guidance. Performs account maintenance actions to include adding additional PAS codes to a profile, extending a current level access, or by deleting access altogether. Responsible for resolving functional and procedural issues and elevates issues to the appropriate OPR when necessary. Provides assistance and interpretations for all personnel system programs for which they are responsible. Provide FSS Personnel, individuals within the Command Support Staff and other agencies who have access to PDS data with interpretations and data applications. Prepares and provides formal and informal training to PDS users. Other instructional areas include database and file accessing techniques; data security; search strategies; processing and space utilization efficiencies; backup and program recovery techniques; and testing techniques. Provide customer assistance to current and potential PDS users within the FSS and serviced organizations across the installation. **REFER TO PD FOR FULL LISTING OF DUTIES/RESPONSIBILITIES**
Location: South Burlington, Vermont
Education:
Substitution of Education for Specialized Experience is allowed. Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.) 1) Qualifying based on education alone: Education may be substituted for specialized experience with a Ph.D or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such Ph.D. or equivalent doctoral degree in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management or a degree that provided a minimum of 24 semester hours in one of more of the identified above fields identified above and required the development or adaptation of applications, systems or networks. NOTE: In order to qualify for this position using education, you must submit a copy of your transcripts. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
How you will be evaluated:
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): -Knowledge of, and skill in applying, a wide range of HRM concepts, laws, policies, practices, analytical, and diagnostic methods, and techniques sufficient to solve a wide range of complex, interrelated HRM problems and issues. -Knowledge of Air Force and Air National Guard standardized procedures and requirements related to operating departmental programs -Extensive problem resolution skills for analyzing broad, complex, and controversial issues. -Skill in personnel systems and knowledge of military personnel policies, processes, and specialty areas. -Ability to perform system processes/functions/capabilities to provide positive assistance in solving workforce issues; to provide advice on organizational structure; to conduct planned, systematic studies to identify long- and short-term needs of serviced organizations; and to help plan organizational or procedural changes. -Ability to analyze trends and forecast changes in personnel process requirements that will meet future mission demands. You will be rated on the following core competencies: 1) HR Information Systems 2) Personnel And Human Resources 3) Manages and Organizes Information 4) Oral/Written Communication 5) Organizational Awareness 6) Accountability
Other information:
Veterans Preference Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click https://www.fedshirevets.gov/job/vetpref/index.aspx. - 10-Point Veterans' Preference: You must submit all supporting documentation as specified on the SF-15, "Application for 10-Point Veterans' Preference". You can locate the SF 15 at https://www.opm.gov/forms/pdf_fill/SF15.pdf - 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service. If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation.
How to apply:
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.